What does this policy cover?

This policy applies to any online and mobile website, application and digital service (“Services”) of Accsys Technologies PLC and its group entities which display this policy (“Accsys“, “we“, “us” and “our“).

It also describes your data protection rights, including a right to object to some of the processing which Accsys carries out. More information about your rights, and how to exercise them, is set out in the “What rights do I have?” section.

Summary of how we use your data

• We use your personal data to allow you to use the Services.
• If you give us permission, we will send you news and promotional material about our Services. You can change your mind about this at any time and ask us not to process your personal data for direct marketing purposes, including profiling related to direct marketing. This policy explains when we process your personal data for our legitimate interests. You can ask us to stop processing the personal data. Further details are set out below.
• We use cookies and other tracking technologies to personalise content and advertising and to make our content function better.
• We provide interactive features that engage with social media sites, such as Facebook, Twitter and LinkedIn. If you use these features, these sites will send us personal data about you.
• We disclose your personal data when you agree that we can share this information with business partners or other Accsys affiliates. We also share your personal data with third parties we engage to process personal data on our behalf or when such sharing is required by law, or in certain other situations.
• We transfer your personal data to the United States and to other countries and have measures in place to protect personal data that we collect, store and transfer.
• Our privacy policy sets out more details of this processing, including details of your data protection rights, including your right to object to certain processing.

What information do we collect?

The following categories of personal data will be collected about you in connection with your use of the website and your interaction with us, including, but not limited to, when you fill in forms on the website, and submit user-generated reviews or ratings, engage in any social media functions on the website:

• personal identification information: such as, your name, date of birth, gender;
• contact information: such as, email address and telephone number;
• company information: such as job title;
• demographic information: such as, address;
• your marketing preferences, including any consents you have given us; and
• information related to the browser or device you use to access our website.

In addition, if you contact us by phone, email or otherwise, we may keep a record of that correspondence.

What information do we receive from third parties?

Sometimes we receive personal data about you from third parties.

When you engage with our content through social media, or other non-Accsys, sites or applications, those sites will share personal data with us about the content you have viewed or interacted with and about adverts within the content which you have been shown or clicked on.

The privacy policies for these sites and applications will contain more detail about this and how to change your privacy settings on those sites and applications.

How do we use this information, and what is the legal basis for this use?

We process this personal data for the following purposes:

• To fulfil a contract, or take steps linked to a contract. This includes:
  • communicating with you and providing customer services;
  • sending you information about changes to our terms or policies.
• As required by Accsys to conduct our business and pursue our legitimate interests, in particular:
  • we will use your information to provide products and services you have requested, and respond to any comments or complaints you may send us;
  • we monitor use of our websites and online services, and use your information to help us monitor, improve and protect our products, content, services and websites, both online and offline;
  • we use information you provide to personalise our website, products or services for you;
  • to prevent, investigate and/or report fraud,  misrepresentation, security incidents or crime, in accordance with applicable law;
  • we use information you provide to investigate any complaints received from you or from others, about our website or our products or services; and
  • we will use data in connection with legal claims, compliance, regulatory and investigative purposes as necessary (including disclosure of such information in connection with legal process or litigation).
• Where you give us consent:
  • to send you newsletters you have requested and to use technologies to check if these have been received and opened;
  • we will send you direct marketing in relation to our relevant products and services, or other products and services provided by us, our affiliates and carefully selected partners;
  • we place cookies and use similar technologies (as set out in the “Cookies” section) and the information provided to you when those technologies are used;
  • to send you content, offers, rewards, and promotional materials, by email or on other sites, apps or social media, which may be personalised based on your visits to and use of the Services and to check to see if these ads have been received and if they were of interest to you; and
  • on other occasions where we ask you for consent, we will use the data for the purpose which we explain at that time.
• For purposes which are required by law:
  • In response to requests by government or law enforcement authorities conducting an investigation.

Relying on our legitimate interests

We have carried out balancing tests for all the data processing we carry out on the basis of our legitimate interests, which we have described above. You can obtain information on any of our balancing tests by contacting us using the details set out later in this policy.

Withdrawing consent or otherwise objecting to direct marketing

Wherever we rely on your consent, you will always be able to withdraw that consent, although we may have other legal grounds for processing your data for other purposes, such as those set out above. In some cases, we are able to send you direct marketing without your consent, where we rely on our legitimate interests.  You have an absolute right to opt-out of direct marketing, or profiling we carry out for direct marketing, at any time. You can do this by following the instructions in the communication where this is an electronic message, or by contacting us using the details set out below.

Who will we share this data with, where and when?

We share your personal data:

• with service providers, licensees, distributers, manufacturers, suppliers, partners, sponsors, agents and representatives we have engaged to perform business-related functions on our behalf. For example, to: (a) conduct research and analytics; (b) create content; (c) provide customer support services; (d) conduct or support marketing; (e) fulfil orders; (f) handle payments; (g) host Services; (h) administer contests; and (i) maintain databases;
• in response to legal process, for example, in response to a court order or a subpoena, a law enforcement or government agency’s request;
• with third parties if this will help us to enforce our policies and terms of use, to check for potential illegal activity (such as copyright infringement or fraud) or to protect the safety of other users of the Services;
• if we, or one of our business units, undergoes a business transition, like a merger, acquisition by another company, or sale of all or part of our assets;
• with Accsys affiliates, trading names and divisions within the Accsys group of entities (Click here for a list of Accsys group entities) for business purposes, customer service and other shared services functions.

We operate globally, so we do need to transfer your personal data internationally. In particular, your personal data will be transferred to and processed in the United States where many of our central databases operate and such other countries as required.

Where information is transferred outside the EEA, and where this is to a stakeholder or vendor in a country that is not subject to an adequacy decision by the EU Commission, data is adequately protected by EU Commission approved standard contractual clauses, an appropriate Privacy Shield certification or a vendor’s Processor Binding Corporate Rules.

Children’s Privacy

Our Services do not target and are not intended to attract children under the age of 16. We do not knowingly solicit personal data from children under the age of 16 or send them requests for personal information.

What rights do I have?

You have the right to ask us for a copy of your personal data; to correct, delete or restrict (stop any active) processing of your personal data; and to obtain the personal data you provide to us for a contract or with your consent in a structured, machine readable format, and to ask us to share (port) this data to another controller.

In addition, you can object to the processing of your personal data in some circumstances (in particular, where we don’t have to process the data to meet a contractual or other legal requirement, or where we are using the data for direct marketing).

These rights may be limited, for example if fulfilling your request would reveal personal data about another person, where they would infringe the rights of a third party (including our rights) or if you ask us to delete information which we are required by law to keep or have compelling legitimate interests in keeping. We will inform you of relevant exemptions we rely upon when responding to any request you make.

To exercise any of these rights, or to obtain other information, such as a copy of a legitimate interests balancing test, you can get in touch with us, or our Data Protection Compliance Manager using the details set out below. If you have unresolved concerns, you have the right to complain to an EU data protection authority where you live, work or where you believe a breach may have occurred.

Where we require your personal data to comply with legal or contractual obligations, then provision of such data is mandatory: if such data is not provided, then we will not be able to manage our contractual relationship with you, or to meet obligations placed on us.

Cookies

What cookies will be used on the website?

The website uses (first party and third party) cookies (small files placed on website users’ hard drive) to distinguish you from other users of the website. This helps us to provide you with a high quality experience when you browse the website and also allows us to improve the website. We use cookies to analyse the flow of information; customise the services, content and advertising; measure promotional effectiveness; and promote trust and safety.

We don’t have access to the cookies which third parties place on the website; other than allowing them to be served. Such companies have their own privacy policies which we encourage you to review.

More detail on how businesses use cookies is available here (http://www.allaboutcookies.org/).

We offer certain services that are available only through the use of cookies. Generally, there are the following categories of cookies:

1. Strictly Necessary Cookies

Some cookies are essential for the operation of the website. For example, some cookies allow us to identify registered users and ensure they can access the website. If a registered user opts to disable these cookies, the user may not be able to access all of the content of the website.

2. Performance Cookies

Other cookies may be used to analyse how users use the site and to monitor site performance. This allows us to provide a high quality experience by customising the offering and quickly identifying and fixing any issues that arise. For example, performance cookies may be used to keep track of which pages are most popular and to determine why some pages are receiving error messages.

3. Targeting Cookies

Targeting cookies are used to serve users with adverts, and to collect information about users’ browsing habits and usage of the website in order to make adverts more relevant to users and their interests. We may use remarketing technologies to enable third parties to display relevant and personalised ads to users through their networks. They are also used to limit the number of times users see an advert as well as help measure the effectiveness of an advertising campaign.

4. Social Media Cookies

These cookies allow users to share what they’ve been doing on the website on social media such as Facebook and Instagram. These cookies are not within our control. Please refer to the respective privacy policies for how their cookies work.

5. Google Analytics

Google Analytics is a web analysis service provided by Google, Inc. We use Google Analytics to monitor how visitors use our website, to compile reports and to help us improve the website. Please see Google’s privacy policy here for further information on the data Google collects and how it is processed. If you prefer to not have data reported by Google Analytics, you can install the Google Analytics Opt-Out Browser Add-On by following the instructions here.

You may opt out of Google’s use of tracking technologies by visiting the Google advertising opt-out page here. For more information on opting out of third party vendors’ use of cookies please visit Your Online Choices here.

6. Facebook Ads

We use Facebook services to deliver our ads to you during your browsing experience/ whilst you are online. You can control how Facebook uses data to show you ads by turning off ads which may be based on interests and / or your relationship with specific advertisers, in your ad preference settings. For further information, please visit the various Facebook pages which allow you to learn more about Facebook ads and tracking technologies and to update your settings:

• https://www.facebook.com/policies/cookies/
• https://www.facebook.com/about/ads
• https://www.facebook.com/ads/preferences/edit/

Further, by visiting the Your Online Choices link above, you can opt out from seeing Facebook’s interest-based ads and you can also use your mobile device settings to configure your advertising preferences.

On your Facebook ad preferences, you will see that ads may be delivered to you according to ‘interests’ or specific advertisers and you can manage your ad preference settings for both of these.

Please note that where you have opted out of receiving our email marketing communications via the methods described above, you may still see our non-targeted adverts whilst you are online, if your interests settings on Facebook are aligned to an audience segment (pre-defined by Facebook) which our business is also associated with. We do not control whether these ads are displayed to you. Please see the relevant links above for details on how to learn more and manage Facebook ad settings.

Further, to learn more about adverts which are displayed to you whilst you are online, please consult the applicable website’s privacy and cookies policy on which you see our ads and the Your Online Choices link above.

Users are always free to decline cookies if their browser permits, although doing so may interfere with their use of the website. Please find detailed information on how to disable cookies here (http://www.allaboutcookies.org/manage-cookies/).

How do I get in touch with you, or your Data Protection Compliance Manager?

We hope that we can satisfy queries you may have about the way we process your data. If you have any concerns about how we process your data, or would like to opt out of direct marketing, you can get in touch by writing to Brettenham House, 19 Lancaster Place, London WC2E 7EN.  You can also get in touch with Accsys’ Data Protection Compliance Manager at [email protected] or by writing to Brettenham House, 19 Lancaster Place, London WC2E 7EN.

Which Accsys entity is my data controller, and which affiliates might my data be shared with?

The data controller for your information is Accsys Technologies PLC which you have a relationship or which manages the website you have visited. A list of Accsys group entities and their contact details can be found here (Click here).

How long will you retain my data?

Where we process personal data for marketing purposes or with your consent, we process the data until you ask us to stop and for a short period after this (to allow us to implement your requests). We also keep a record of the fact that you have asked us not to send you direct marketing or to process your data indefinitely so that we can respect your request in future.

Where we process personal data in connection with performing a contract or for a competition, we keep the data for 6 years from your last interaction with us.   However, in some instances, a longer retention period may be required.

Updates & effective date

From time to time, we may update this policy. We will notify you about material changes by either sending an email message to the email address you most recently provided to us or by prominently posting a notice on our Service. We encourage you to periodically check back and review this policy so that you know what personal data we collect, how we use it, and with whom we share it. 

The policy posted on this Service was updated on 24^th May 2018.